Executive Comittee Position. The President is elected by the general members after having served for one year as the Vice President.

General Responsibilities

• Lead PTA Executive Team and PTA Board of Directors during the PTA calendar year, beginning July 1 and ending June 30.

• Advocate for students, staff and families, considering funding, DEI, accessibility and community as primary focus.

• Preside over all PTA Executive(monthly), Board(monthly) and General (6x/year) Meetings.

• Represent the Lafayette PTA in interactions with the WSPTA and SCPTSA when needed.

• Meet weekly with school leadership (Principal and AP), including PTA VP if desired.

• Represent Lafayette PTA as a member of the Lafayette Building Leadership Team (BLT) at monthly meetings.

• Make a good faith effort to represent Lafayette PTA at all school events.

• Ensure all Board Members are fulfilling their volunteer duties in a timely manner.

• Drive establishment and organization of PTA Calendar to optimize family engagement, Board workload and PTA ByLaw compliance.

• Act as primary communication point for all PTA to school staff communications.

• Manage and maintain organization of PTA assets, both digital and physical (eg: Google Drive and all associated content, all PTA email addresses and access information, events materials, meeting materials, props and technology, spiritwear, etc)

• Work with teacher PTA representatives to keep consistent communication about teacher/staff needs throughout the school year.

• Host a meeting with new President in June of current school year to transfer all information, procedures, login information, assets and best practices to the new volunteer.

Executive Comittee Position. Three-year commitment. First year: Vice President, Second year: President, Third year: Past President.

General Responsibilities

• Assist President as needed/requested; including but not limited to events, projects, management, etc.

• Assume Role of President in the event the President is unable to perform their duties.

• Assume role of President for the following school year (July 1 - June 30).

• Attend and assist at all PTA Board Meetings, Executive Meetings and General Meetings.

• Attend at least one PTA and the Law meeting via WSPTSA.

• Host a meeting with new VP in June of current school year to transfer all information, procedures, login information and best practices to the new volunteer.

• Work with all incoming PTA Board Members and Committee Chairs in June to ensure a smooth transition for all to the new PTA year.

Executive Comittee Position. Two-year commitment. The Co-Treasurer works in partnership with another Co-Treasurer. Currently, we recruit one Co-Treasurer every year so that there is one person with a year’s experience on the team at all times.

General Responsibilities

• Bookkeeping:

  • Manage and maintain all Lafayette PTA bank accounts: General Fund, Enrichment Fund, Garden Account, Savings Account

  • Receive and categorize all income to PTA balance sheet and PandL

  • Receive and categorize all expenses to PTA balance sheet and PandL

  • Process PTA Reimbursement requests in a timely fashion (approx every 2 weeks) via PTA website WuFoo form

  • Follow Treasurer obligations as set forth in Lafayette PTA and WSPTA ByLaws

• Taxes:

  • Work with President, VP and Accountant to file all appropriate taxes in a timely fashion

• Email:

  • Monitor and distribute all emails in the lafayette.pta@gmail.com email account in a timely manner. Utilize this account for appropriate banking and financial account communication.

• Transfer of Knowledge:

  • Host a meeting with new Treasurer in JUNE of current school year to transfer all information, procedures, login information and best practices to the new volunteer.

  • Check Treasurer Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

  • Schedule a meeting with new Treasurer and new President at start of the PTA Fiscal Year to create bank signing rights for the new PTA year.

• Attend all PTA Board, Executive and General Meetings unless otherwise arranged with Officers.

Executive Comittee Position. Two year commitment. The Co-Secretary works in partnership with another Co-Secretary. Currently, we recruit one Co-Secretary every year so that there is one person with a year’s experience on the team at all times.

General Responsibilities

• PTA Meetings:

  • Take and record attendance at all PTA Board and General Meetings

  • Record and make available all Board and General PTA Meeting Minutes in a timely fashion.

  • Post all Minutes to shared PTA Google Drive

  • Print and make available Meeting Agendas (drafted by President) for each PTA General and Board Meeting.

  • Virtual Meetings: Maintain all meeting responsibilities in the event of a virtual meeting. Additionally, create virtual meeting (Zoom, Google Meet, etc), send invites prior to meeting and monitor chat during meeting.

  • Set up and monitor all virtual communication (video/audio) tools during hybrid PTA meetings

• Email:

  • Monitor and distribute all emails in the lafayette.pta.seattle@gmail.com account and follow up as needed.

• Calendar:

  • Work with President and VP to set PTA Meetings Calendar in July/August of each year.

  • Once set, post all General Meeting Dates/Times to PTA Website Calendar via lafayette.pta.seattle@gmail.com Google Calendar.

  • Once set, create Google Calendar invites and send to PTA Board, Lafayette Teacher Representatives, Lafayette Principal, Assistant Principal and Front Office Staff.

• Compliance:

  • Register all in-school after-hours PTA meetings and events with the Building/Library Rental and Use system at least 2 weeks prior to event/meeting date: https://www.seattleschools.org/departments/facility-operations/property-management/buildingrentals/

  • Ensure that all PTA Insurance requirements are met for each PTA year and request payment of premiums by Treasurer(s) in a timely fashion.

• Transfer of Knowledge:

  • Host a meeting with new Secretary Board Member in JUNE of current school year to transfer all information, procedures, login information and best practices to the new volunteer.

  • Check Secretary Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

• Attend all PTA Board, Executive and General Meetings unless otherwise arranged with Officers.

• The President from the previous year is on the Board for historical purposes.

General Responsibilites

• Establish a team of Communications Committee Members responsible for the following:

  • PTA Weekly Newsletter

  • PTA Digital Communications (IG, FB, Twitter, other)

  • PTA Website Manager

  • PTA Print Communications

• Responsible for working with Board Members to develop communications timelines and strategies to effectively communicate PTA events, happenings and information with families in a timely manner.

• Work with Room Parent Coordinator to ensure consistent and timely messaging to teachers and families across all communication avenues.

Transfer of Knowledge:

• Host a meeting with new Communications Board Member and Committee Members in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Communications Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

General Responsibilities

• Works closely with school counselor (Kenna Hart), MLL Interventionist (Traci Hogrefe) and Interventionist (Alden Alvorado) to support and enhance the PTA’s contribution to providing equitable services and opportunities to all of Lafayette’s school population.

• Work with PTA Board at beginning of school year to develop and outline DEI objectives and strategies to incorporate throughout the school year to ensure that DEI is not a satellite program, but something that is included in every aspect of the Lafayette PTA.

• Responsible for setting up and monitoring Microsoft Translator at all General PTA Meetings, as well as communicating to Lafayette families that this is a service that is available to them.

• Organize childcare for all General and Board Meetings.

Transfer of Knowledge:

• Host a meeting with new DEI Chair in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check DEI Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

General Responsibilites

• Work with President/VP in August/September to draft a working PTA Event Calendar for the school year. This will be slightly fluid as the Principal/AP work to define their school calendar, so collaboration with them is necessary and should be a regular topic of conversation throughout the year.

• Post calendar for all events on PTA website and in PTA Google Calendar.

• Work with Secretary to reserve any school building space at least 3 weeks prior to event.

• Work with Volunteer Coordinator to create SignUp Genius and recruit volunteers for each event.

• Consider access for all families in every aspect of event planning.

Transfer of Knowledge:

• Host a meeting with new Events Board Member and Committee Members in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Communications Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

General Responsibilities

• Establish a team of Fundraising Committee Members responsible for the following:

  • PTA Community Dine-Outs

  • Move-a-Thon

  • Auction

  • Passive Fundraising (BoxTops, Corporate Matching Opportunities, etc)

• Work with MAT Chair, Auction Chair and Treasurer(s) at appropriate times to setup and manage revenue platforms for each event (RallyUp, etc).

• Work with PTA Board to determine fundraising goals and objectives early in the school year to help craft events efforts and outcomes.

Transfer of Knowledge:

• Host a meeting with new Fundraising Chair in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Fundraising Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

General Responsibilites

• Field all WA State PTA and Seattle Council PTSA meeting requests and process meeting/event opportunities.

• Collaborate with President and Vice President in August/Sept to set a Lafayette PTA attendance calendar for the year. (is there a minimum attendance expectation?)

• Consistently monitor incoming WSPTA and SCPTSA emails for important information to share at Board Meetings and to include in family communications.

• Legislative Chair has primary responsibility to represent the Lafayette PTA at greater PTA meetings or arrange for another PTA Board Member to attend as their proxy.

Transfer of Knowledge:

• Host a meeting with new Legislative Board Member in JUNE of current school year to transfer all information, procedures and best practices to the new volunteer.

• Check Legislative Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

• Help register new Legislative member information with the WSPTA and SCPTSA and remove old representative information (including President, VP, Treasurers and Secretary) if needed.

General Responsibilities

• Develop and execute a PTA Membership Drive in Fall of school year

Transfer of Knowledge:

Host a meeting with new Membership Chair in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

Check Membership folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

General Responsibilities:

• Work with classroom teachers to identify their room parents (RPs) for the year. Some teachers do this within the first couple weeks of school, some will wait to set their RPs at Curriculum Night. Help fill any RP vacancies.

• Gather all RP contact information and encourage them to join the PTA in September/October.

• Primary responsibility is working with PTA Board to gather and disseminate PTA information to RPs in an organized and timely fashion.

• Room Parent Coordinator will lead PTA efforts for Staff Appreciation Week in early May, ensuring that the entire staff is recognized and not just classroom teachers.

Transfer of Knowledge:

• Host a meeting with new Room Parent Coordinator in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Room Parent Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

Partner with SpEd educators to understand how parents can best support

Encourage engagement with SpEd student parents/caregivers

Drive awareness about the various SpEd programs among all Lafayette students & families

Presentation on SpEd for General PTA meeting in Oct

Lead event for Disabilities Awareness month (October)

General Responsibilities:

• Support PTA Board in efforts to establish a list of interested school volunteers throughout the year.

• Work with Assistant School Secretary (Selina Jackson) to help get parents and volunteers through the SPS Volunteer process.

• Work with Lafayette Interventionist (Alden Alvorado) to recruit, organize and manage school Tutors throughout the year; including, but not limited to, keeping and submitting accurate timesheets and stipend requests in a timely manner.

• Working with PTA Events Chairs to help fulfill volunteer needs throughout the year.

• Become the PTA working Sign-Up Genius master

• Coordinate the Golden Acorn Award in May/June

Transfer of Knowledge:

• Host a meeting with new Volunteer Coordinator in JUNE of current school year to transfer all information, procedures, login credentials and best practices to the new volunteer.

• Check Volunteer Folder in PTA Google Drive in JUNE to ensure everything is complete, comprehensive and clearly organized so new PTA can find and have access to all past information.

• 3 At Large positions available. Created to be a recruiting tactic, reserved for NEW (1st time PTA) parents looking to be part of the board but unsure of the process.